To hyphenate or not to hypenate

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A hyphen can bring further clarity when placed properly.

As a copy editor, I have to read a lot of freelancers’ articles, and often times, I am amazed at the interesting grammar choices they bring into the sterile, grammar disease-free environment of our editorial office. They bring in grammar flavors of the month, going in cycles of wanting to put a comma here one month and then the next deciding there really wasn’t supposed to be a comma there after all. What is hilarious is they all seem to pick up the same flavors at the same time. And when they all pick them up at the same time, sometimes it tricks the copy editor into thinking they have missed something, and that is when the copy editor needs to slap themselves and say: “No! These freelancers are wrong!”

The most recent flavor, or STD as I like to joke, is hyphenating -ly adjectives with other adjectives, eg., a partially-deaf individual or the publicly-owned complex. Where they picked this up, I have no clue, but it is wrong. -ly adjectives are never hyphenated with another word per the AP Stylebook and Chicago Manual of Style.

So what can you hyphenate? Well, you can hyphenate two words that do not end in -ly for one, eg., blueish-green sea, worst-case scenario, well-read child, and so on. You also hyphenated ages when they are in front of the noun like the five-year-old child or the 100-year-old house. The linked to chart is a lifesaver when it comes to tackling the hyphen. Another friend is the dictionary, which will show compounds that are hyphenated.

In high school, I had a teacher who whenever we had questions would always tell us to look it up. At the time, it would drive me crazy, but nowadays I am exceedingly grateful, because it has made me capable of hunting down my own answers — to be self-reliant. It is a skill all writers need to have, and that is why you need the tools to find the answers to any questions you might come across while writing. Purchase a stylebook (most publishers use the Chicago Manual of Style) and use it! Have a dictionary on hand to look up not only meanings, but also hyphenation and compounds without hyphenation. No one is going to hold your hand while you write, and if you intend to publish, you need to weed out as many mistakes as possible, which means look it up!

Why am I a lightning rod for misfortune?

The month of June has been perhaps the most “eventful” month I’ve had in a long time — just filled with mechanical failures and a body fail. Albeit some of the misfortune began in May after I finished my print-out read-through. First, my laptop breaks down, taking with it my writing articles and article ideas, though I still hope to salvage them and the laptop once I get time to take it into the shop. Fortunately, I can still continue inputting revisions into my manuscript thanks to it being in the cloud (remember that article I posted: mechanical errors will happen!). Then in June, the catalytic converter in my car goes kaput, which was then followed with my appendix failing me.

Now that a week and a half has past since surgery, my energy is returning and I’m continuing inputting revisions with hope of soliciting agents in the beginning of July, which is an excited, albeit daunting, process. I will also be livening up the my WordPress, too — though for now, I’m trying to just take one step at a time.

Mind that space bar: Put your best foot forward

Let’s be honest, no matter what sphere of writing you might be interested int the writing world is extremely competitive. With this in mind, it is important to put your best foot forward, to make a good impression. You want your writing to shine, to stand out from the rest. To do this, you will have it formatted to the standards that are expected by the publisher; however, a lot of writers will get on the bad sides of their copy editors, because they get careless with the space bar.

As a copy editor, I can attest how annoying it is to go through articles removing extra or careless clicks of the space bar. It takes time, and the writer should have taken time to not pass them on to me. Don’t be lazy — make yourself stand out as serious, especially since, thanks to word processors, there are no excuses not to check spacing.

I know there are still typing teachers who say two spaces after each period. They are wrong. Two spaces were used in the old days when typewriters were being used. Why? Typewriters used monospaced fonts. However, with computers, we now have countless fonts, most of which are proportional compared to monospaced. AP, MLA, and The Chicago Manual of Style, the big three, all recommend the use of one space after a period, so save your copy editor the need to go through your manuscript and remove each and every extra space you put after a period.

Other common spacing problems are often oops. An accidental extra space between words. Clicked the space bar before indenting a paragraph. Accidentally hit the space bar before starting a new paragraph. We all make these mistakes; however, to leave them in a manuscript you are submitting is beyond lazy.

Almost all word processing software should have an option to check grammar, which will put a squiggly line under extra spaces between words. If this is not an option, turn on your show formatting marks or hidden characters; it varies depending on program. Spaces will then be marked with little circles.

So take the time, check your work, and get rid of those pesky extra spaces!

Exposition and Dialogue: How to Get the Perfect Mix

I will never forget finishing my first novel, or how quick I was to show it to all my English teachers, hoping for feedback as to whether it was good or needed some TLC — never even thinking that I might kill the project in the future (which I did, though I reminiscence fondly on it).

One of them opened the manuscript and flipped through it before telling me I seemed to have a “good mix.” Of course, I didn’t get it, so he explained it was a common mistake for young writers to either have too much exposition or dialogue; however, mine from sight didn’t appear to have that problem.

At the time, I was young, inexperienced and had no idea — or at least a very vague idea — how important balance was to achieve. Too much exposition and your audience is yawning while with too little they are left with talking heads. With the right mix, you draw your reader into a rich world filled with interesting details, emotion, and gripping action that will keep them reading from cover to cover.

So you have a finished manuscript, flip through it, pausing on random pages. What do you see? Is there a lot of white space or are there blocks of black text? If the answer is yes to either of these, you probably have a balance issue as my English teacher explained to me: You don’t want too much of either.

I hate to pick on fanfiction writers, but too often than not, they make perfect examples of imbalanced writing, especially since the majority are young writers and thus prone to make beginner errors. In most cases examining them, I notice fanfic writers use dialogue like a crutch — they expect it to carry the story. The truth is dialogue can only do so much. I remember telling a writer they needed to ground their work: fill out the setting, have characters interact with their environment, and just have their characters move. Dialogue can convey a lot of emotion, but pair it with action and you can make a scene just pop.

On the other side of the spectrum, you have writers go into too much detail. We’ve all read a book or amateur work with blocks of exposition — we’ve all skimmed or just skipped sections to get to the meat aka the good parts. It cannot be stressed loud enough to writers that we do not need to share everything with our readers and most certainly not all at once.

Combat Imbalance

So how does one correct imbalance? First, look at other people’s work. Hop on to a site like fanfiction.net and pick a random fic. Got it? Good. Open it. What is the first thing that strikes you? Is there a lot of white or is there a lot of black, or perhaps you picked a gem that has a good balance? Consider the fic, see what was done wrong (as far as exposition v. dialogue) and what was done right.

Make a list of how you would correct the imbalance; maybe pick little sections to practice rewriting (Do not post these rewrites elsewhere as that is plagiarism and just plain disrespectful — this is simply meant to be a personal writing exercise that will not be seen by anyone but yourself). Possibly tackle a few more chapters of the same fic or move onto the next. Once you get a handle on correcting imbalance, it’s time to move on to the hard part: looking at your own work.

Correcting problems in our own works is often the hardest. It is easy to tell others how they can improve their work, but when it comes to our own, we can often be short-sighted. Flip the pages and highlight pages that seem imbalanced. Take what you learned while correcting other’s works and implement it into your manuscript.

Also be sure to open your favorite books and see what your favorite authors have done to create balance between exposition and dialogue in their work… or possibly failed to create in some sections.

Keys To Balance

While going about correcting imbalances, consider these nuggets:

  • Intertwine action and dialogue to create emotion or interaction between a character and their environment or with other characters. This grounds a character and also allows a writer to convey little nuggets of detail without the dreaded information drop.
  • If you catch yourself describing a room all in one paragraph, stop yourself. Consider other ways that you can convey the information over the course of an entire scene.
  • Be creative and try things that you might not normally in a imbalanced scene. Consider creating numerous versions of a scene, trying different angles.
  • Tackle imbalances by scenes to make it a more manageable workload — plus less daunting.
  • Include action with bits of exposition to break it up and to keep the reader invested in a paragraph and/or your story.
  • Consider finding readers/fellow writers read your manuscript or just problem areas to see if they might be able to provide suggestions on how to correct any imbalances present.

March Madness, indeed

This month has just been insane! Things are picking up both at work and in my almost non-existent social life. On top of it all, I’ve been trying to keep up on EdNaNoMo with the month a little over halfway gone. I have to wonder where the month went since suddenly I’m having to complete three hours of editing everyday until the month is over to be able to achieve the 50 hour total.

I remain optimistic that in the end I will succeed, but even if I don’t, I’ve achieved a lot this month. Only 173 pages remain before I complete my final read-through. And let me just say, it is redder than I had anticipated. I cannot stress enough the importance of a print out, less errors make it through. There is just something about having a paper in front of you — plus paper does not fatigue the eyes as much.

Not only have I made progress on my fantasy novel revisions, I have also conducted cursory edits/re-familiarized myself with my sci-fi novel, which I started during the 2011 NaNoWriMo and was unable to get past page 30. An outline has also been completed so I’m all set for Camp NaNoWriMo.

Yes, that is right Camp NaNoWriMo is gearing up for April with cabin assignments currently ongoing. Words cannot describe how excited I am for this event, so excited in fact I’m going to highly recommend everyone consider joining in on the fun!

Stay tune to the blog, I have several posts planned for the upcoming weekend. As always, thanks for stopping by!

Writing numbers, a quick guide

I’m going to ease back into the blog with an easy topic: numbers. So when do you spell them out or put in the Arabic numerals (ex. 0, 1, 2, 3, etc.)? The simple guideline is when the figure is under 10 you spell it out while anything greater than 10 uses numerals. This also extend to sequences with first through ninth being spelled out, even in street addresses.

However as with all rules, there are exceptions, albeit it depends which style guide you or your publisher follow. One such exception is numerals cannot start sentences, so spell out numbers at the beginning of sentences even if a number greater than 10.

Estimates are spelled out as well, e.g. thousands turned out to see the show or approximately 400 thousand entered the dome over the course of five years. On the other hand, percentages, recipes and dimensions all get numerals. These are of course just some of the many rules, which might differ depending on the style guide used.

When in doubt, consult your style book. Don’t have a style book? Get one. The most common include: “The Chicago Manual of Style,” which is popular with many publishers, “The Associated Press Manual of Style,” “APA Style Handbook,” “MLA Handbook,” and of course the good and trusty, “Elements of Style” by William Strunk Jr.

Character Series: Habits — The Good, the Bad and the Ugly

Habits — the good and the bad… and sometimes plain ugly — can add spice to any character, making them complex and flawed. Habits are routine behaviors that occur repeatedly and can happen on a subconscious level. So what habits do your characters have? Are they good or bad?

Some habits only appear when a person is put in situations that illicit certain emotions such a stress, nervousness, fear, anger, etc. Nail biting, stammering, snapping fingers, among others — these can all be habits displayed when a character is put in stressful situations. One of my characters bites his lips or interior mouth, often to the point he draws blood; however, these little ticks do not necessarily have to have painful side-effects. They will also enable you to show readers your characters’ emotions without resulting to: The avalanche frightened Sue Bob.

Beyond situational habits, some characters might develop good habits. Habits like always having to have things in place; however, perhaps, this habit leans more toward OCD, which can come into play during the story. Other good habits might include always putting money away in the bank each paycheck, having certain religious habits like praying everyday at a certain time of the day, exercising regularly, having a superstitious routine they complete before leaving the home, etc. While some of these might not be necessarily good, they are benign — they also add another side to a character. Characters with multiple habits that stem from things like superstitions can have layers.

Formed habits can also tell a story about your character’s past, especially if they were developed during hard times like during a war, famine or while bouncing from house to house in the foster system. Really think about any traumatic past experiences your character might have endured and consider if perhaps the experience has carried over in the form of habits — they can be small little things.

Of course, characters can also have bad habits that can make them their own worse enemies, such as with drug use, drinking too much alcohol, etc. However, it is important to note there is a line between bad habits and addictions/mental illnesses. With bad habits, the person has more willpower than with addictions; they are aware that their actions are bad but they just choose not to stop, while addictions/metal illness do not always have the willpower to stop on their own. Bad habits, while they can be extreme to the point they are life destroying, can also be small things like overspending occasionally, picking one’s nose or procrastinating.

You can have a character who for the most part has their life together, yet is constantly shooting themselves in the foot by gambling or overspending — it could get to the point that their life is in shambles. I find bad habits like these add great depth to characters, but then again, I’ve never been a fan of the perfect protagonist — sorry Superman, I’m a Batman fangirl.

So consider adding some habits, whether good or bad, to your characters — they will only add spice and depth, further shaping them so they feel more real to the reader.

It’s Paramedic Style!

Well actually, it’s called Paramedic Method and it can de-clutter writing by forcing writers to consider their word choice, in addition to pinpointing words aren’t pulling their own weight. Beyond targeting wordiness, the Paramedic Method helps writers look at passive sentence and consider active variations.

How does the Paramedic Method work? Well, it is best attempted on a sentence by sentence basis. First start by circling prepositions, e.g. of, in, about, for, onto, into, then draw boxes around the “is” verb forms. Ask where the action is and change those passive verbs to something with punch — something that relays exactly the action you are attempting. The doer should be the subject. Remove redundancies. The method also calls for removing unnecessary slow wind-ups; however, be careful not to cramp your creative choices or voice. On the other hand, slow wind-ups have places they don’t belong — such as during battle scenes where the prose needs to be quick and light on its feet to keep readers ensnared.

I’m borrowing the following example from the Purdue OWL website, which is linked below:

Prior to Paramedic Method: In this paragraph is a demonstration of the use of good style in the writing of a report.

The above paragraph is very wordy, no? So lets circle those prepositions and turn this sentence from passive to active.

After Paramedic Method: This paragraph demonstrates good style in reports (or)… good style in report writing.

It reads much better, doesn’t it? The wordiness and redundancy is gone. As a copy editor, my pet peeve with writers proves to be redundancy, though I know I’m just as guilty at times. Paramedic Method highlights these shortcomings so redundancy is eliminated. I have also found I’m more aware of sentence variation as I dissect my writing.

Writers need to be aware that the Paramedic Method should be used in moderation on fiction, since unlike with professional documents, writers should not sacrifice their creative voice; however, fiction writers need to de-clutter sentences or passages for clarity. Redundancies, such as using the same word twice in a sentence or in two side-by-side sentences, also needs to be combated by fiction writers.

Learn More

To learn more about the Paramedic Method, visit the Purdue OWL for a great article and a few additional writing samples. They also have an article for reverse Paramedic Method. The Purdue OWL proves to be a great resource for writers: I swear I’m not just saying this because it is my alma mater! Be sure to check out its other articles, too.

March is NaNoEdMo

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Break out that red pen and dive head first into EdMo!

I love March, not only because it means that spring is just around the corner, but because it is NaNoEdMo, a month dedicated to editing. So many, writers fall short when it comes to self-editing their own work. Let’s face it edits — or at least serious edits — can be time consuming and even painful. We don’t like deleting words, scenes or characters, even when we know in our heart they are not helping the story as a whole or are even hindering it. It is hard to say good-bye and let go.

This is why I love NaNoEdMo: It promotes and provides incentive for writers to sit down an tackle that momentous task of tackling those side plots that go no where, those characters that are flat as all get out, or the bad grammar that clings to your manuscript. While this writing event is targeted at NaNoWriMo-ers, it can be used to edit anything you have laying around on your desk since it has really just become EdMo, or editing month. The goal? Edit for 50 hours during the month of March.

For some the challenge will be easy while for others the 50 hours are bound to be a daunting task, but don’t worry there are forums on the NaNoEdMo website for support in your hours of frustration. The website has moved since I first posted the original list of writing events and can be found here. On it, writers and editors will be able to find helpful articles about the editing process.

Editing is a necessary process, no first draft is ever perfect. It doesn’t have to be painful, and often times, all it takes is turning around your negative thoughts and making them positive: After all, you are polishing your creation, maturing it to perfection. How can you not to be excited about that! Yes, you will cringe at some parts as you go, but then you will have moments where you are in awe of your words and get lost in them. The process if well worth it and at the end very rewarding.

During this month, I will post several of editing related articles in celebration of EdMo. I highly recommend those who have a project laying around to consider seriously giving EdMo a try.

February’s end: Now what?

I’ve made it! I’ve posted a blog entry everyday during the month of February, an achievement that I had some doubts that I would achieve it, especially on some days. With my blog posting month done, what does that mean for the blog?

Well, I will go back to my semi-set-in-stone schedule with posts on the weekend and a few random posts during the week when I have time or am particularly driven by a subject. As for my two running series, they will now be moving to Sundays where they will alternate back and forth with each other. This Sunday will be a Character Series post.

I will ask for patience though. The workload at work is starting to rev up again as we enter the busy time of year for us at The Paper, especially in the summer when there is festival after festival. I will try to not let this prevent regular updates, but there will be weekends I have to work.

As for what I will do with all my extra time now that my blog posting month has concluded, I will resume knocking out revisions for my book “Passage.” Currently, I’m about halfway through the final read-through. With March being NaNoEdMo, I hope to be through my read-through in no time at all, but hopefully in time, to possibly participate in a writing event this April — we will just have to see especially as things really start to pick up at work. If I do, I’m going to switch genres for a change of pace and work on my SciFi novel.

Also I have recently launched a Twitter account, and I’m still trying to get the hang of it — it’s a work in progress. Be sure to check it out from time to time because now that I have more time, I hope to start linking to writing articles from all over the internet, in addition to highlighting some good writing blogs and sites. Wish me luck as I tread the choppy waters of Twitter!

Well, I will post again tomorrow but until then it is time to read.